To:       Supervisors and Human Resources Unit Representatives

From:   Kris Hynes, Director Human Resource Services 

            Dan Evon, Director Contract and Grant Administration

We are requesting that you please utilize the following procedures effective January 1, 2008 when processing Contract and Grant Administration (CGA) 61 accounts and federal MAES and MSUE accounts.

Your assistance with this procedure will ensure our compliance with federal effort reporting requirements as well as expedite and consolidate the processing of all our academic personnel action forms, (which includes change of status and summer load forms), graduate assistant appointment and  support staff,  personnel action notification (PAN) forms.        

• 0 – 60 days from effective date of funding change:
• Forms that are submitted within 60 days from the effective date of the appointment change should continue to be submitted directly to Human Resource Services/Academic Human Resources (HR) for processing (110, Nisbet Building ).  These forms will need to be received in HR within 60 days of the effective date of the change.   
• 61 or more days from effective date of funding change: 
  • Forms being submitted 61 or more days from the effective date of the appointment change should be sent directly to CGA (301 Administration Building) for approval.  
  • Appointments/changes that are more than 90 days from the effective date require additional documentation. Please refer to the CGA website at http://www.cga.msu.edu/lateCOS-PANpolicy.htm for additional information.

  If forms are approved by CGA the paperwork will be forwarded onto Human Resource for processing.   If forms are not approved, CGA will return the paperwork to the Dean’s office.  

  If you should have any questions please feel free to contact either Sharon Hibbard (517) 355-5040 ext. 235 via hibbard@cga.msu.edu or Shelley Wells at (517) 884-0138 or via email wells.shelley@hr.msu.edu

  Thank you in advance for your assistance with this change.  

  c:  Theodore H. Curry II, Associate Provost and Associate Vice President for Academic Human Resources