Step |
OSP |
PI |
RA |
Compliance |
Task |
1.0 |
L |
|
|
|
Receive Award Notice, match to proposal, check Visual Compliance (if applicable) and log award into the Negotiation Module |
1.1 |
|
|
L |
|
If Proposal is not in OSP system, route proposal record in system |
1.2 |
L |
|
|
|
Notification of Award to PI and RA |
1.3 |
L |
|
|
|
Review Project for compliance approvals (ex: Export Control, Human Subjects, Animal, COI) and request approval from responsible office or party |
1.4 |
|
L |
R |
|
Route Export Control (ECORRW) and/ or COI form (if applicable) |
1.5 |
R |
|
|
L - Regulatory Affairs |
Obtain copies of IRB and/or IACUC approvals (if completed) |
1.6 |
|
L |
R |
|
If IRB and/or IACUC approvals are not completed, complete IRB and/or IACUC protocols |
1.7 |
L |
R |
|
|
Review of Terms and Conditions (T&Cs) for Award and get confirmation of Statement of Work and Budget and provide feedback on T&Cs to PI |
1.8 |
|
R |
L |
|
Provide revised budget to match Award Amount (if applicable) and confirm mandatory cost share is in place (if applicable) |
1.9 |
|
L |
R |
|
PI confirmation of T&Cs (PI Letter) |
1.10 |
|
R |
L |
|
Requests Advance Account (as applicable) |
1.11 |
L |
R |
|
|
Negotiate with Sponsor |
1.12 |
|
R |
R |
L - MSUT and OGC |
If problematic IP Language, provide acceptance or disapproval of language to OSP |
1.13 |
|
R |
|
L - ECTS |
If publication restriction, determination if project can go to URO |
1.14 |
|
|
|
L - Risk Management |
If problematic insurance language, provide acceptance or disapproval of language to OSP |
1.15 |
|
R |
R |
L - CGA |
If problematic financial terms (ex: submitting receipts, financial report deadlines, etc.…), provide acceptance or disapproval of language to OSP |
1.16 |
|
L |
R |
R-OGC and R-FCOI office |
Submit completed conflict of interest disclosures and confirm 1st read of BOT review has been completed and/or conflict management plans (if applicable) |
1.17 |
|
|
|
R-OGC and R-FCOI office |
If faculty ownership interest in the Sponsor/Subawardee, confirm Sponsor/Subawardee entity has received BOT approvals. If not, send for review |
1.18 |
|
|
|
L-OGC |
If problematic legal terms, provide acceptance or disapproval of language to OSP |
1.19 |
|
L |
R |
R |
Get approvals from Sponsor as necessary (e.g. to subcontract, cost approvals, compliance approvals) |
1.20 |
L |
|
|
|
Confirm incorporated agreements in Award are finalized (ex: IP, MTA, CDAs) |
1.21 |
L |
|
|
|
Confirms all approvals (ex: IRB, IACUC) are on file before Account Set Up in KC |
1.22 |
L |
|
|
|
Send Partially Executed Agreement |
1.23 |
L |
|
|
|
Receive fully executed agreement from Sponsor |
1.24 |
L |
|
|
|
Set up award in KC and transfer information to CGA for Account setup |