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Award Negotiation & Acceptance

The Award Negotiation and Acceptance Stage encompasses the activities that take place after a proposal is submitted, up until the fully executed award has been received and passed to the post award office for account set-up.   This is an exciting stage because it is where MSU is first notified that a proposed project will be funded.  It is also where a lot of behind the scenes action is taking place by the Office of Sponsored Programs as they review the terms and conditions of the award notice, making sure MSU can accept the terms provided by the sponsor.

Awards received from for-profit entities (without a governmental prime source of funding) are processed by Business Connect.  All other awards are reviewed and negotiated by the Office of Sponsored Programs.

For additional information and resources for international sponsored projects, click here.

Just in Time

Upon receipt of a proposal the sponsor may request additional information or changes to the proposal while it is being considered for funding.  The process of the sponsor gathering information in between when the proposal was submitted, and prior to an award being received is often referred to as Just in Time.  Provides guidance on how Just in Time information is submitted, and who to work with in the Office of Sponsored Programs to submit the materials.

Request Hardship/Advance Account

There are times when a faculty member is ready to start working on their project before their award has been received or fully executed.  MSU makes available two types of accounts, Advance and Hardship, which allow the department to charge project expenditures to the project account prior to receiving the fully executed award.  Provides more detail on these types of accounts, as well as explain the process for requesting an Advance/Hardship account.

Notice of Award

Awards are received in many different formats and by different people.  Some awards are emailed directly to the Office of Sponsored Programs, while others are mailed directly to the faculty member.  Explains who the award should be sent to, and the process that is undertaken by the Office of Sponsored Programs when they receive an award notice.

Award Types and Timelines

A number of factors play into the time it takes for the Office of Sponsored Programs to review an award due to the different types of awards provided by sponsors and the different types of projects. Explains some of the factors that contribute to the amount of time it takes to review an award and estimated timelines for various award types.

Review of Award Terms and Conditions

When the Office of Sponsored Programs receives an award notice they perform a review of the terms and conditions for compliance with MSU policy.  Provides a list of the items OSP is checking for, as well as examples of problematic term and conditions for MSU.


A subaward (or subcontract or subagreement) provides pass-through funds to a lower-tier entity.  We would issue a subaward when MSU receives an award and enlists another entity to complete a specific component or share responsibilities for the project’s design, conduct, and/or reporting.  Provides information on what documents are required from a subaward, how Facilities and Administrative costs are calculated on a subaward, and the difference between a subaward and consultant.

Category: Award Negotiation & Acceptance    Subcategories: none

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