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2018/2019 Fringe Benefits for Sponsored Projects


General Description

In an effort to allocate the cost of fringe benefits more realistically, a new system referred to as Specific Identification (SI), went into effect on July 1, 2004. Under this system, costs are specifically identified into four categories and accounts will be charged only to the extent that an employee receives, or in the case of health care is eligible to receive, those benefits. The categories are:

  1. MSU retirement (10% of base salary or per labor contract) if the employee is eligible AND participates.  If they don't participate, they won't be charged.
  2. FICA at 7.65 with a salary cap: 6.2% up to salary cap of $130,005 (FY 2018/2019) + 1.45% of all salary.
  3. Other/miscellaneous category (1.4%) for small items like life insurance, workers compensation, unemployment compensation, long term disability, vacation payouts, etc.
  4. Health, dental & prescriptions using a flat dollar amount if employee is eligible for health benefits.  Since federal HIPAA regulations prevent employment discrimination based on health care costs, we are prevented from charging different amounts depending on if one is signed up for single, family or waived coverage.  This amount for FY 2018 -2019 is $14,605 for regular employees and includes ~$3,292 for the costs of retirees (i.e. retiree health, dental and prescription costs), and $7,242 for Research Associates.

All of the costs identified above will be distributed to the employee's base salary.  All other payroll types, summer school, overtime, medical service plan monthly and quarterly will only be charged FICA as appropriate.

While SI fringe rates are more accurate, they are also difficult to budget. In an effort to help you budget, the following tools are available:

Fringe Benefit Rates by Employee Type

Faculty and Staff fringes should be calculated using the Specific Identification (SI) method.  Under SI, fringe costs are based on average actual costs and individual participation in retirement.

Summer Salary for Academic Year Faculty should be budgeted at 7.65% of salaries.

Part-time employees (<50% appt. or < 9 months) should be budgeted at 7.65% of salaries.

  • Please exercise caution when hiring a current MSU employee into a temporary position. MSU employee contracts differ on what qualifies as part-time and may involve bridging of past time worked that will make the current position/person benefit eligible, which then triggers full SI fringe charges. Also, part-time employees have been known to fill the remainder of their time with other MSU employment opportunities which again might make the employee benefit eligible and therefore full fringe. Questions should be addressed to Human Resources, but when in doubt, budget full SI fringe.


Student labor should be budgeted at 0% of salaries paid during the academic year and 7.65% during the summer semester depending on the number of credits they are enrolled in.  If a student falls below a minimum number of credits set by the IRS, e.g., undergrads enrolled for less than 6 credits; master's level students enrolled for less than 5;  and doctoral level students enrolled for less than 3 credits, then the account will be charged FICA and Medicare at 7.65%.

Graduate Assistant fringes also adopted the SI method in September 2004. Rather than assessing a loading rate against stipends, a flat dollar amount will be charged for these benefits based upon the cost of health care and the average number of credits waived.  The flat amount for health care will continue to be applied to the ledgers using the fringe object class code and be subject to the Facilities & Administration (F&A or overhead) charge.  However, the tuition portion will be reflected on the ledgers under a separate object class code and, in most cases, will not be subject to F&A.    Under this system the summer grad fringe amount will only include the tuition, i.e. no health care because the preponderance of graduate assistants appointed for this period have previously earned summer health care coverage through an academic year appointment (just like AY faculty with summer school appointments).

  • Graduate tuition and health benefits will be charged on a bi-weekly basis. The amounts will be applied to all Graduates regardless of percent employment (1/4, 1/2 or 3/4).
  • Health benefits will be $1,455 per semester (Fall 2018 and Spring 2019) and $0 for Summer 2019.  Total health benefits will be $2,910 for the 18/19 year.
    • The health amount should be increased by 6% in each succeeding year.
  • Graduate Students (excluding Engineering) - Tuition will be $4,994 per semester for Fall 2018 and Spring 2019, and $2,331 for Summer 2019.  Total tuition will be $12,319 for the 18/19 year.
    • These amounts should be increased by 4% in each succeeding year.
  • Engineering Graduate Students - Tuition will be $4,798 per semester for Fall 2018 and Spring 2019, and $2,331 for Summer 2019.  Total Engineering tuition will be $11,927 for the 18/19 year.
    • These amounts should be increased by 4% in each succeeding year

MSU-HRD also offers Summer-only stipend-only no-tuition Research Graduate Assistantships for qualifying individuals (contact MSU-HRD for further details at 517-353-4434).

Research Associates will be charged a reduced SI rate due to the lower utilization of health, dental, and prescription benefits mostly because of this group's aggregate younger age. Typically a person in a research associate position is eligible for the University’s 10% retirement match after completing 36 FTE service months of university employment.  However, if the hired research associate participated in a 403(b), 401(a), 401(k) or other retirement plan at a previous employer that made employer contributions, or if they are age 55 or older upon their employment at MSU, they may immediately be eligible for the retirement match.  Please take this into consideration when putting together your proposal budgets.  For additional information on retirement eligibility, please see the MSU Retirement Guide.

Senior Research Associates are eligible for the same benefits as fixed term faculty, including the University’s 10% retirement matching contribution upon appointment, and will be assessed the normal costs of fringe benefits.

Lecturer, assistant instructors, instructor resident, instructor intern, resident and intern will be exempted from the retiree portion of health dental, and prescriptions during the first three FTE years of MSU employment.

Specific Identification Faculty & Staff Fringe Table for the 2018-2019 Fiscal Year

Base Salary Retirement TIAA-CREF Social Security Health, Rx, Dental 1.4% Other Total Fringes Fringe Rate
$ 35,000 3,500 2,678 14,605 490 21,273 60.78%
$ 45,000 4,500 3,443 14,605 630 23,178 51.51%
$ 55,000 5,500 4,208 14,605 770 25,083  45.60%
$ 65,000 6,500 4,973 14,605 910 26,988 41.52%
$ 75,000  7,500  5,738 14,605  1,050  28,893  38.52%
$ 85,000  8,500  6,503 14,605  1,190  30,798 36.23%
$ 95,000  9,500  7,268 14,605  1,330 32,703 34.42%
$105,000  10,500  8,033 14,605  1,470 34,608  32.96%
$115,000  11,500  8,798 14,605  1,610  36,513 31.75%
$125,000  12,500  9,563 14,605  1,750  38,418 30.73%
$135,000  13,500  10,018 14,605 1,890  40,013 29.64%
$145,000  14,500  10,163 14,605  2,030  41,298 28.48%
$155,000  15,500  10,308 14,605  2,170  42,583 27.47%
$165,000 16,500  10,453 14,605  2,310 43,868 26.59%
$175,000  17,500  10,598 14,605  2,450 45,153  25.80%
$185,000  18,500  10,743 14,605  2,590  46,438  25.10%
  • Retirement - 10% if enrolled.  If not enrolled no costs will be assessed.
  • Social Security/FICA - 6.2% of the first $130,005 cap + 1.45% of all salary.
  • Health, Rx, and Dental - University average amount regardless of actual enrollment or enrollment options (Includes $3,292 for retirees).
  • Other Costs - Long Term Disability, Life Insurance, Unemployment Comp, Vacation Payouts, etc.  University average percent regardless of actual enrollment or enrollment options.
  • Applicable Base - Retirement, Health, Rx, Dental, and Other costs will be allocated to "Base" salary only (earning types SAL, CTS, REG, and TSS).  All other earnings types will be assessed social security as appropriate.
  • Summer Salary for AY faculty - Should be budgeted at 7.65%.
Category: Proposal Development    Subcategories: Accounting, Budget, CGA, Faculty, Federal, Graduates, Indirect Cost, MSU, OSP, Policy, Research, Salary

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