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Develop Proposal

There are many sources of funding for research and other projects at MSU. Each sponsor will have unique proposal requirements, so it is imperative that you carefully review the solicitation or proposal guidelines. The OSP Proposal Checklist may assist you as you as you begin to develop your proposal. Many Federal agencies require proposals to be submitted through Grants.gov, which can be created and submitted System-to-System (S2S) through Kuali Coeus (KC). For more information about submitting a proposal through KC, please see the Prepare a Proposal Development webpage; for a broad overview of grants.gov, visit the About Grants.gov webpage.

Proposal Sections

Most proposals will require similar sections and usually include a standard proposal form with required institutional data (e.g. SF424 R&R), a cover page, project summary/abstract, project description, references cited, budget and budget justification, biographical sketches of key personnel, facilities and other resources, and attachments or supplemental materials. If your project involves animals or human subjects, additional materials may be required.

Proposal Form with Required Institutional Data (i.e. SF424 R&R)

Most proposals include a form that requires institutional information such as address, DUNS number, EIN number, etc.  You can find much of the requested information on the Frequently Required Budget and Proposal Data page.

Cover Page

The cover page will differ between sponsors, but will usually require the name of the project, project start and end dates, total proposed budget, and contact information for the Primary Investigator(s) and the MSU Authorized Official, among other items. Many sponsors have required cover page templates.

Project Summary/Abstract

The project summary or abstract is often limited by number of pages or word count. Be sure to adhere to the instructions in the solicitation or proposal guidelines.

Project Description

The project description is typically the "meat" of the proposal and outlines the research strategy and plan. The solicitation will usually include specific questions to be addressed in this section, so refer back to the solicitation to ensure each topic is discussed. The project description is likely to be highly technical and review by a faculty peer is suggested prior to submission.

References Cited

Provide a bibliography of any references cited in the Project Description.  Typically includes the names of all authors, the article and journal title, book title, volume number, page numbers, and year of publication.

Budget and Budget Justification

The budget and budget justification are integral parts of a proposal.  Visit the Develop Budget webpage for detailed information in creating a proposal budget.

Biographical Sketches

Biographical sketches of key personnel are sometimes required in a specific format identified in the solicitation or sponsor guidelines. Typically, the bio-sketch will include education, appointments, research experience, publications, and collaborators.

Facilities and Other Resources

The facilities and other resources section should include discussion of the MSU resources available for use on your project but not associated with direct costs on the project budget. This may include lab or office space, library resources, equipment, or unpaid personnel (i.e., personnel paid from other sources). This section should not quantify resources in terms of dollar amounts or percentages.

Attachments and Supplemental Materials

Attachments or supplemental materials, if required, are listed in the solicitation or sponsor guidelines and may include letters of collaboration, examples of informed consent forms for human subjects, postdoctoral mentoring plan, data management plan, etc. Review the solicitation to ensure required materials are included in your proposal. Generally, you should not include supplemental materials not explicitly requested in the solicitation or guidelines as some sponsors will return the proposal without review.

Proposal Development Systems

Some proposals are developed and submitted through unique systems that require special access. For example, National Science Foundation (NSF) proposals are submitted through FastLane following specific guidelines outlined in the NSF Grant Proposal Guideline. Likewise, National Institute of Health (NIH) proposals are submitted through Grants.gov or ASSIST following the SF424 Application Guide. Principal Investigators must be set-up in NSF Fastlane or eRA Commons in order to apply.  Please contact OSP  to be set-up in these systems.

Questions?

If you have questions about developing your proposal, contact your department or college research administrator, if applicable. When contacting OSP, please email the appropriate OSP group email address according to your department or college.  If you are submitting a proposal to an industry sponsor, please contact MSU Business Connect.

Category: Proposal Development    Subcategories: none

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